Effective Date: April 2026     Organization: Walleyes for Tomorrow - Walworth County Chapter

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1. Introduction

The Walworth County Chapter of Walleyes for Tomorrow ( the Chapter, we, us, or our) is a volunteer-operated nonprofit conservation organization based in Williams Bay, Wisconsin. We are committed to protecting the privacy of everyone who visits our website at wftwalworth.com or interacts with us through our online forms and member systems.

This Privacy Policy describes what personal information we collect, how we use it, how we protect it, and your rights regarding your information. By using our website or submitting any form, you agree to the practices described in this policy.

 

2. Information We Collect

We collect personal information only when you voluntarily provide it to us. This occurs through the following interactions:

•  Membership Application Form — We collect your first and last name, email address, phone number, mailing address, preferred payment method, and committee interests when you apply for chapter membership.

•  Contact Form — We collect your name, email address, optional phone number, optional organization affiliation, and the content of your message when you submit a contact or inquiry form.

•  Wix Member Account — If you create a member account to access chapter groups, Wix collects your name and email address as part of the account registration process.

•  Payments — We do not collect or store payment information directly. Membership dues and donations are processed through Venmo, PayPal, or personal check. Those platforms are governed by their own privacy policies.

•  Website Usage Data — Our website platform (Wix) automatically collects anonymized usage data such as pages visited, time on site, browser type, and general geographic location. This data is not linked to any individual's identity.

 

3. How We Use Your Information

We use the information you provide solely for legitimate chapter operations, including:

•   — Processing and maintaining your chapter membership record

•   — Sending meeting reminders, event announcements, and chapter newsletters

•   — Coordinating volunteer activities for committees you have joined

•   — Responding to inquiries submitted through the contact form

•   — Communicating with sponsors and donors about their contributions

•   — Maintaining accurate records required for our nonprofit status

We do not use your information for any commercial purpose, and we do not engage in automated decision-making or profiling based on your personal data.

 

4. How We Share Your Information

We do not sell, rent, trade, or share your personal information with third parties for marketing or commercial purposes. Your information may be shared only in the following limited circumstances:

•  Within the chapter board — Board officers (Chairman, Vice Chairman, Treasurer, Secretary) may access member information as necessary to carry out chapter operations.

•  Parent organization — Aggregate membership data (not individual records) may be shared with the national Walleyes for Tomorrow organization for reporting purposes.

•  Legal requirements — We may disclose information if required to do so by law or in response to a valid legal request from a government authority.

•  Service providers — Our website is hosted on Wix, which processes data on our behalf. Wix's privacy practices are governed by their Privacy Policy at wix.com/about/privacy.

 

5. Data Retention

We retain your personal information for as long as your chapter membership is active and for a reasonable period afterward as required for our nonprofit recordkeeping obligations. Contact form submissions are retained for up to 12 months. If you request deletion of your information, we will remove it from our active records within 30 days, subject to any legal retention requirements.

 

6. Cookies and Website Tracking

Our website is built on the Wix platform, which uses cookies and similar tracking technologies to operate the site, remember your preferences, and analyze site traffic. These cookies are managed by Wix and are subject to Wix's cookie policy.

We do not use third-party advertising cookies or behavioral tracking. If you have enabled our cookie consent banner, you may manage your cookie preferences at any time through that tool. Most browsers also allow you to control cookies through their settings.

 

7. Data Security

We take reasonable precautions to protect your personal information from unauthorized access, disclosure, or misuse. Member records are maintained in password-protected systems accessible only to authorized board members. Our website uses HTTPS encryption for all data transmitted between your browser and our site.

While we strive to protect your information, no method of electronic transmission or storage is completely secure. We cannot guarantee absolute security, but we are committed to promptly addressing any breach that could affect your personal data.

 

8. Your Rights

You have the following rights with respect to your personal information:

•  Access — You may request a copy of the personal information we hold about you.

•  Correction — You may request that we correct any inaccurate or incomplete information.

•  Deletion — You may request that we delete your personal information from our records, subject to any legal obligations we have to retain it.

•  Opt-out of communications — You may unsubscribe from chapter email communications at any time by contacting us or clicking the unsubscribe link in any email we send.

•  Data portability — You may request a copy of your information in a commonly used electronic format.

To exercise any of these rights, please contact us using the information in Section 10 below. We will respond to all requests within 30 days.

 

9. Children's Privacy

Our website and membership program are not directed at children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe a child under 13 has submitted personal information to us, please contact us and we will promptly delete it.

 

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. When we make material changes, we will update the effective date at the top of this page. We encourage you to review this policy periodically. Your continued use of the website after any changes constitutes acceptance of the updated policy.

 

11. Contact Us

If you have questions about this Privacy Policy, wish to exercise your data rights, or want to report a privacy concern, please contact us:

 

Walleyes for Tomorrow – Walworth County Chapter

Attn: Secretary

14 Orchard Street, Williams Bay, WI 53191

Email: secretary@wftwalworth.com